Generate purchase orders from actual demand signals.
Reorder suggestions come from a nightly run against your actual reorder points and demand. Approve a suggestion into a PO in a few clicks.
Reorder-point suggestions computed nightly from real demand
Every night — and on demand whenever you want a fresh look — OakNex checks every item's reorder point against on-hand and on-order quantities and raises a suggestion for anything running short. Suggestions are deduplicated per item per day, so you get one clear signal instead of a growing pile of duplicates every time the job runs.
Items with no active supplier get flagged as orphaned rather than silently skipped, so gaps in your supplier catalog surface instead of hiding until the day you actually run out. Approve a suggestion and it becomes a draft PO you can review, adjust and send — the suggestion doesn't commit you to anything on its own.
Supplier catalogs with price tiers & history
Each supplier's item catalog carries price tiers and a full price history, so you can see what you actually paid last time and at what quantity break.
That pricing feeds directly into the PO: pick a supplier and a quantity, and the line price reflects the tier that actually applies, instead of you doing the arithmetic by hand.
POs with approval flow and PDF
A purchase order moves through draft, submission, approval, sending and receiving as a real lifecycle, with a PDF you can send to a supplier who works by email and printed orders. See sales & invoicing for the same document discipline on the sell side.
Someone has to sign off before a PO goes out, and OakNex enforces that as a state transition rather than a convention — a draft can be edited freely, but once it's approved and sent, the numbers your supplier sees are the numbers on record.
Goods receiving (GRN) that books lots in one step
Receiving a shipment against a PO books the goods-received quantities, lots and expiry dates in one step — the same lot data your traceability ledger uses from the moment stock lands. There's no separate "receiving" spreadsheet to reconcile against the PO afterward; the GRN is the reconciliation.
Partial receipts are normal, not an edge case: a PO can stay in receiving while the rest of the order is still in transit, and each GRN records exactly what actually arrived, lot by lot.
Returns to vendor
Send damaged or incorrect stock back to a supplier as a proper return-to-vendor document rather than a manual stock adjustment. The return stays linked to the original receipt, so a supplier dispute has a paper trail.
The reorder suggestion, the PO, the GRN and the return form one connected chain in OakNex, from a shortage signal to stock on the shelf in the right lot, rather than four separate tools that happen to share a supplier record.
Frequently asked questions
Answers to the questions we hear most often.
How does OakNex decide what to reorder?
A nightly job, plus an on-demand run whenever you want it, compares each item's reorder point against on-hand and on-order quantities and raises a suggestion for anything short — deduplicated so you see it once per item per day.
Can I track different prices from the same supplier at different order sizes?
Yes — supplier catalogs carry price tiers and a full price history per item, so quantity breaks and past pricing are visible when you're building a PO.
Does receiving stock update my lot records automatically?
Yes — a goods receipt books quantities, lots and expiry dates in one step, and that data feeds straight into lot traceability from the moment stock arrives.
Can I return stock to a supplier?
Yes — return-to-vendor is a proper document type, not a manual adjustment, so the return is traceable back to the original receipt.
Stop wrestling spreadsheets. Start running your shop.
30-day free trial. No credit card. The full product.